CDT Senior Contracts Administrator in Arlington Heights, Illinois
Job Description: Under the direction of the Section Manager of Facility Maintenance, handles all contract administration work. Prepares purchase requisitions for all construction and repair projects. Prepare change order requisitions to ensure scope changes are incorporated into the project. Attends all construction pre-bid meetings and gives all bidders information about contract compliance issues. Ensures any contractor questions are resolved. Reviews bids submitted for contractor work scopes and recommend award to qualified contractor. Review and approve contractor's 10-day documents to ensure contract compliance. These documents include, but not limited to: performance and payment bonds, schedule of values, subcontractor agreements, etc. Conducts pre-construction meetings. Prepare agenda and oversee overall meeting. Prepare and distribute meeting minutes. Hold all construction progress meetings. Monitor contractor/subcontractor activities to ensure compliance with Pace facility construction contract documents. Identify contractor issues and report them to Management. Monitor status of completion of projects and recommend assessment of liquidated damages when necessary. Examine contractor's applications for payment and all waivers prior to payment. Process payments in Oracle once dollar amount is approved by Section Manager. Review certified payroll required by the Department of Labor, including Bureau of Apprenticeship and Training (B.A.T.) program compliance. Review change order proposals and make sure contractors provided adequate breakdown of costs in accordance with Pace's contract. Review project closeout documents to ensure compliance with contract documents, review contractor shop drawing product submittals and Operation and Maintenance Manuals to ensure that Division 1 documents and warranties comply with contract documents. Schedule completion of warranty work including coordination with the CFI (field oversight), Operations/Garage, the general contractor and manufacturers. Reviews work orders included in Oracle EAM System. Reviews contractor invoices for work done outside of blanket contracts and blanket contracts and processes them. Schedules inspections to be done by Facility Maintenance Specialist. Other duties as assigned.
Qualifications: Qualified candidate must have a Bachelor's degree or 5 year's experience in Construction. Excellent interpersonal, written and verbal communication skills are required. Must be proficient in personal computer, word processing, and spreadsheets. Oracle experience is desirable. Qualified candidate must have a good work history. Work is performed mostly in an office environment. Site visits to Pace garages is occasionally.
Location: Arlington Heights
Office: Internal Services
Department: Facilities Management